You can find various hybrid event live streaming services available online that ensure success. But you have to plan and prepare for your event yourself in order to make it successful in the end. You will need the suitable elements to boost networking, engagement, and communication opportunities in your event.
So, here are the 5 key elements that can be helpful in making your hybrid events more successful this 2022.
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Content
You need a different format of content that can be helpful in attracting all types of hybrid event participants.
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Virtual Speakers and Representatives: You have to hire and assign different speakers and representatives for your virtual participants. They should hear and provide a complete solution for all the problems asked by the online attendees exclusively.
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Separate content: You will need digital content for your virtual attendees. So, convert all the essential material to pdfs, docs, videos, images, flyers, and other types of information.
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Offer content on-demand: You can record and create a separate store for all the content with the help of hybrid events platform, for instance, session recording, promotional content, organization’s personal information, and more.
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Multi-Format Communication
You will need countless communication tools as follows:
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1:1 and Group Chat: You can create a 1:1 or group chat with anyone available at the virtual event. The hybrid conference platform offers an open discussion opportunity with such features.
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Live Poll and Q&A Session: You have to engage your audience with live polling and Q&A sessions. It can help the participants ask their doubts and questions efficiently.
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Live Audio & Video Call: People who need more in-person experience in virtual events can use audio and video conferencing in order to connect with anyone at hybrid events.
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Chat Rooms: You can create separate chat rooms where people can rest and discuss various topics with speakers and other participants.
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Pre-Meeting Scheduler: Attendees can come with their doubts in advance by booking a meeting with the speaker even before the event.
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Third-Party Integration: You can integrate any app or software to your hybrid event with the right hybrid meeting platform. For instance, you can add Hubspot, Paypal, Razorpay, WhatsApp, BlueJeans, Microsoft Team, Zoom meeting, Google meet, and more.
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Engagement
You will need better engagement, such as:
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Gamification: You can integrate AR/VR games into your virtual event platform, which can be helpful in making your audience busy throughout the event. They can play different games in between the sessions and during the break.
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Clap/Hoot/Emoticon Reactions: You can provide the clap and hoot sound to the audience, which they can use to encourage the speakers during a live session. Also, you can give different emoticons that can be helpful in showing their expressions in a live event.
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Text and Video-Based Notifications: You can share the latest updates, announcements, changes in the program, and other essential information with the virtual participants in real-time. The hybrid exhibition platform offers text and video-based notifications that can be helpful in attracting audiences and sharing all the information on time.
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Social Wall: You can add a social wall to your live virtual event. It will be helpful to display all the posts and discussions on your social media during the live event.
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AR Photo Booth: You can include an AR photo booth. All the participants can use different backgrounds and click unlimited photos. In addition, they can download and upload on their social media accounts. Also, they can create a gif using the same.
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Leaderboard Challenge: You can assign some scores to all the parts of your virtual event that attendees can earn by reaching those places. Moreover, you can create a competitive environment among the participants and make everyone attend all the sessions before the event ends. Also, the leaderboard will showcase all the top scores with the individual participant’s scores without hassle. However, you can offer some giveaways to the winners and highest scorers in order to increase the competitive environment a little more.
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Networking Opportunities
Increase the networking opportunities with the follows:
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Networking Tables: You can create multiple networking tables at your virtual event. Moreover, it can be helpful in making your audiences discuss everything they find problematic in order to clear all the doubts with the speakers.
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AI Matchmaking: Attendees can get friend suggestions with the AI analysis. Moreover, it observes the data of every attendee and creates matches based on their interests.
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Hybrid Networking Lounge: You can create a hybrid networking lounge where all the attendees can connect and communicate with each other. All the onsite and online attendees can interact with each other and develop a better experience for everyone at the event.
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Business Card Exchange: Attendees can request other people to share their business cards, and as soon as they approve, they will receive them asap. Similarly, other attendees will send you a request, and you can accept it if you want to share it online.
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B2B Meeting Scheduler: Attendees can book a meeting anytime with anyone at the hybrid launch platform in advance. All your sponsors, partners, and booth owners should have representatives ready to finalize the meeting and take the conversation further.
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CXO Lounges: You have to create a CXO lounge for all the audiences in your virtual event. Moreover, they can rest and discuss all the essential facts in that space.
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Analytics
Make most of the detailed analytics, like:
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Feedback Form: You have to create a survey form where you can ask various questions about your event. Moreover, you can share this feedback in the middle of the event or after the event is over. Also, it can be helpful to know the various features your attendees liked the most.
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Signature Wall: You can integrate a signature wall into your hybrid events. Moreover, it will be helpful in taking some precious messages from your virtual participants. So, all the attendees can write some meaningful notes on that wall.
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Robust Analytics: You can get a complete detailed insight report about your virtual event, which will be helpful in making your next event a success.
So, these are the various elements that can be helpful in making your hybrid event a success without hassle. Hope, you will find this article beneficial to make your next hybrid event a triumph.